§ 2-208. Terms, removal, attendance, chairmen, etc.

Unless the enabling resolution provides otherwise, each advisory board and its individual members shall comply with and be subject to the following:

(1)

Terms of office; removal:

a.

The members of each advisory board shall serve staggered two-year terms to expire on June thirtieth or December thirty-first, as specified in the enabling resolution, except that all members shall serve until their successors have been appointed.

b.

A member of an advisory board shall not serve more than two (2) consecutive full terms (unless, with respect to a particular member, this restriction is waived by a vote of five (5) members of the board). However, a member shall be eligible for reappointment to the same advisory board one (1) year after expiration of his or her second term.

c.

All members of advisory boards serve at the pleasure of the board and may be removed without cause and without entitlement to a hearing upon a vote of five (5) members of the board.

d.

Terms of members of advisory boards may be amended from time to time by majority vote of the board. The intergovernmental affairs staff shall maintain an updated list of actions taken to amend terms of office pursuant to this section.

(2)

Attendance. Any advisory board member who is absent from three (3) consecutive meetings or twenty-five (25) percent of the regular scheduled meetings in a calendar year shall be replaced. A member shall be considered absent if not present during fifty (50) percent or more of the duration of a meeting. A vacancy shall occur thirty (30) days after the county chairman is notified by county staff or by the advisory board chairman of the absenteeism.

(3)

Chairmen and vice-chairmen:

a.

Each advisory board shall, after its annual appointments are made, elect a chairman from its members. Also, each advisory board may, after annual appointments are made, elect a vice-chairman.

b.

A chairman or vice-chairman shall serve in that capacity for one (1) year and may be reelected to serve as chairman or vice-chairman, respectively, for one (1) additional consecutive year, and no more.

c.

Chairmen shall preside at meetings of the advisory boards, be responsible for monitoring concerns of the advisory boards on which they serve, and be available for meetings with the county chairman, the county administrator, or the board as requested. Written advance notice of such meetings shall be given to county staff.

d.

Each advisory board, through its chairman, shall submit to the board an annual report of its activities by completing a standard form supplied by the intergovernmental affairs department. The annual report shall be submitted prior to the annual appointments to an advisory board.

(4)

Sunshine law; public records; ethics and financial disclosure:

a.

Each advisory board and each of its members shall comply fully with:

1.

F.S. § 286.011 (commonly known as the "Government-in-the-Sunshine Law");

2.

F.S. ch. 119.07 (commonly known as the "Public Records Law"); and

3.

To the extent it applies, the Code of Ethics for Public Officers and Employees (F.S. ch. 112, pt. III).

b.

Also, to the extent provided in the enabling resolution, members of an advisory board shall file annual financial disclosure in the manner and on the forms required by F.S. § 112.3145, even though such members would not otherwise be required to do so by general law.

c.

Each advisory board shall keep minutes of its meetings, and the minutes shall reflect the topics discussed, motions made and votes taken. Minutes shall be submitted to the county chairman or her designee within three (3) weeks after the meeting at which the minutes are approved.

d.

Each advisory board shall adopt a recognized body of rules and procedures under which it shall carry on its meetings and proceedings. If such body of rules of procedures is other than "Robert's Rules of Order" or "The Rules of Procedure for the Board of County Commissioners of Orange County, Florida," a copy of such rules and procedures will be filed with the general services department of the county government. Each county advisory board shall file a resolution with the general services department stating the body of rules and procedures which it has adopted. Such resolution must be filed within ninety (90) days after enactment of this requirement or, in the case of a board created after the enactment of this requirement, within ninety (90) days after the board's creation. An advisory board may change the body of rules and procedures by which its meetings and proceedings will be governed but such change is effective only after the board's filing of a resolution memorializing such change.

(Ord. No. 91-21, § 9, 10-1-91; Ord. No. 93-18, § 8, 7-13-93; Ord. No. 96-9, § 1, 4-16-96)